Tex. Tax Code Section 152.063
Records


(a)

The seller of a motor vehicle shall keep at his principal office for at least four years from the date of the sale a complete record of each retail sale of a motor vehicle. The record must include a copy of the invoice of each vehicle sold. The invoice copy must show the full price of the motor vehicle and the itemized price of all its accessories. All sales and supporting records of a seller are open to inspection and audit by the comptroller.

(b)

The owner of a motor vehicle used for rental purposes shall keep for four years after purchase of a motor vehicle records and supporting documents containing the following information on the amount of:

(1)

total consideration for the motor vehicle;

(2)

motor vehicle sales or use tax paid on the motor vehicle;

(3)

gross rental receipts received from the rental of the motor vehicle; and

(4)

gross rental receipts tax paid to the comptroller on each motor vehicle used for rental purposes by the owner.

(c)

No mileage records are required.

(d)

A seller’s business records must show the total receipts from all sources of income and expense, including transactions involving motor vehicles.

(e)

For a retail sale for which the seller receives full payment at the time of sale, the seller shall keep, at the seller’s principal office for at least four years from the date of the sale, documentation of complete payment in the form of:

(1)

a copy of the payment instrument or a receipt for cash received; and

(2)

a copy of the receipt for title application, registration, and motor vehicle tax issued by the county tax assessor-collector.

(f)

For a sale for resale, the seller shall keep, at the seller’s principal office for at least four years from the date of the sale, the purchaser’s written statement of resale on a form prescribed by the comptroller.

(g)

Any person, other than the seller’s employee, acting for the seller of a motor vehicle has the same record-keeping responsibilities as the seller.

(h)

Section 111.0041 (Records; Burden to Produce and Substantiate Claims) applies to a person required to keep records under this chapter.
Acts 1981, 67th Leg., p. 1591, ch. 389, Sec. 1, eff. Jan. 1, 1982. Amended by Acts 1993, 73rd Leg., ch. 587, Sec. 21, eff. Oct. 1, 1993; Acts 1997, 75th Leg., ch. 1040, Sec. 29, eff. Oct. 1, 1997.
Amended by:
Acts 2011, 82nd Leg., 1st C.S., Ch. 4 (S.B. 1), Sec. 4.06, eff. October 1, 2011.

Source: Section 152.063 — Records, https://statutes.­capitol.­texas.­gov/Docs/TX/htm/TX.­152.­htm#152.­063 (accessed Jun. 5, 2024).

152.001
Definitions
152.002
Total Consideration
152.003
Duties of Comptroller
152.021
Retail Sales Tax
152.022
Tax on Motor Vehicle Purchased Outside This State
152.023
Tax on Motor Vehicle Brought into State by New Texas Resident
152.024
Tax on an Even Exchange of Motor Vehicles
152.025
Tax on Gift of Motor Vehicle
152.026
Tax on Gross Rental Receipts
152.027
Tax on Metal Dealer Plates
152.028
Use Tax on Motor Vehicle Brought Back into State
152.041
General Collection Procedure
152.042
Collection of Tax on Metal Dealer Plates
152.043
Collection of Tax on Motor Vehicles Operated by Nonresidents
152.044
Payment by Seller
152.045
Collection of Tax on Gross Rental Receipts
152.046
Change in Tax Status of Motor Vehicle
152.047
Collection of Tax on Seller-financed Sale
152.048
Gross Receipts Presumed Subject to Tax
152.061
Registration of Motor Vehicle Purchased for Rental
152.062
Required Statements
152.063
Records
152.064
Tax Receipts
152.065
Required Permits
152.066
Deficiency Determination
152.067
Petition for Redetermination of a Deficiency
152.068
Revocation of Motor Vehicle Retail Seller’s Permit
152.069
Registration of Motor Vehicle Using Seller-financing
152.081
Driver Training Motor Vehicles
152.082
Sale of Motor Vehicle to or Use of Motor Vehicle by Public Agency
152.083
Lease of Motor Vehicle to Public Agency
152.084
Rental of Motor Vehicle to Public Agency
152.085
Rental of Motor Vehicle for Purposes of Re-rental
152.086
Motor Vehicles Driven by Handicapped Persons
152.087
Fire Trucks and Emergency Medical Services Vehicles
152.088
Motor Vehicles Used for Religious Purposes
152.089
Exempt Vehicles
152.090
Certain Hydrogen-powered Motor Vehicles
152.091
Farm or Timber Use
152.092
Motor Vehicles Transported out of State
152.093
Motor Vehicles Sold to Certain Licensed Child-care Facilities
152.101
Penalty for Signing False Statement or Certificate
152.102
Operation Without Payment of Tax
152.103
Failure to Keep Records
152.104
Failure to Remit Tax Collected
152.105
Venue for Criminal Prosecutions
152.106
Prohibited Advertising
152.121
Tax Sent to Comptroller
152.122
Allocation of Tax
152.123
Tax Retained by County
152.0215
Texas Emissions Reduction Plan Surcharge
152.0411
Collection by Sellers
152.0412
Standard Presumptive Value
152.0472
Determination of Whether Loan Is Factored, Assigned, or Transferred
152.0475
Registration of Related Finance Company
152.0635
Records of Certain Sellers
152.1222
Allocation of Certain Tax Revenue to Property Tax Relief Fund

Accessed:
Jun. 5, 2024

§ 152.063’s source at texas​.gov