Tex. Gov't Code Section 441.203
Records Management Interagency Coordinating Council


(a)

The Records Management Interagency Coordinating Council is composed of:

(1)

permanent members, consisting of the following officers or the officer’s designee:

(A)

the secretary of state;

(B)

the state auditor, who serves as a nonvoting member;

(C)

the comptroller of public accounts;

(D)

the attorney general;

(E)

the director and librarian; and

(F)

the executive director of the Department of Information Resources; and

(2)

auxiliary voting members, consisting of:

(A)

one faculty member of a public senior college or university, as defined by Section 61.003 (Definitions), Education Code, who has demonstrated knowledge of records and information management; and

(B)

two individuals who serve as information resources managers, under Section 2054.071 (Identity of Manager; Consolidation), for state agencies in the executive branch of government.

(a-1)

The presiding officer of the council shall appoint auxiliary voting members in accordance with this section. To be appointed by the presiding officer as an auxiliary voting member for a full or partial term, a person must be nominated by the presiding officer and receive the approval of a majority of the permanent members listed under Subsection (a)(1).

(a-2)

Auxiliary voting members serve two-year terms, with the terms expiring February 1 of each odd-numbered year. A person who is appointed as an auxiliary voting member or to fill a vacancy of an auxiliary voting member may continue to serve as a member only while the person continues to possess the qualifications for the category under which the person is appointed.

(a-3)

The presiding officer shall fill a vacancy of an auxiliary voting member for the unexpired term by appointing a person who has the qualifications required under Subsection (a)(2) for the vacated position. A person appointed to fill a vacant position of an auxiliary voting member shall serve for the unexpired portion of the term for which the person is appointed.

(b)

The position of presiding officer rotates among the permanent members of the council according to the procedures adopted by the council. A term as presiding officer is two years and expires on February 1 of each odd-numbered year.

(c)

Service on the council is an additional duty of a member’s office or employment. A member of the council is not entitled to compensation, but is entitled to reimbursement of travel expenses incurred by the member while conducting the business of the council, as provided in the General Appropriations Act.

(d)

The council’s permanent member agencies shall provide the staff for the council.

(e)

The council shall:

(1)

review the activities of each permanent member agency that affect the state’s management of records;

(2)

study other records management issues; and

(3)

report its findings and any recommended legislation to the governor and the legislature not later than November 1 of each even-numbered year.

(f)

The council shall adopt policies that coordinate the activities of each permanent member agency and that make other improvements in the state’s management of records. The council shall adopt policies under this subsection using the rulemaking procedures prescribed by Chapter 2001 (Administrative Procedure).

(g)

Each permanent member agency shall adopt the policies adopted under Subsection (f) as the permanent member agency’s own rules, except to the extent that the policies conflict with other state or federal law.

(h)

Each permanent member agency shall report on the agency’s adoption and implementation of rules under Subsection (g) to the council not later than October 1 of each even-numbered year.

(i)

In this section, “permanent member agency” means each state officer who is a permanent member of the council or an agency that has a representative who is a permanent member of the council.

(j)

The council shall categorize state agency programs and telephone numbers by subject matter as well as by agency. The council shall cooperate with the Texas Information and Referral Network under Section 531.0312 (Texas Information and Referral Network) to ensure that the council and the network use a single method of defining and organizing information about health and human services.

(j)

The council shall categorize state agency programs and telephone numbers by subject matter as well as by agency. The council shall cooperate with the Texas Information and Referral Network under Section 526.0004 (Texas Information and Referral Network) to ensure that the council and the network use a single method of defining and organizing information about health and human services.

(k)

A state agency shall cooperate with the council in the performance of its duties.

(l)

Participation by the state auditor under Subsection (a) is subject to approval by the legislative audit committee for inclusion in the audit plan under Section 321.013 (Powers and Duties of State Auditor)(c).
Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997. Amended by Acts 1999, 76th Leg., ch. 1460, Sec. 3.07, eff. Sept. 1, 1999; Acts 2003, 78th Leg., ch. 79, Sec. 1, eff. Sept. 1, 2003; Acts 2003, 78th Leg., ch. 785, Sec. 15, eff. Sept. 1, 2003.
Amended by:
Acts 2005, 79th Leg., Ch. 728 (H.B. 2018), Sec. 23.001(31), eff. September 1, 2005.
Acts 2007, 80th Leg., R.S., Ch. 937 (H.B. 3560), Sec. 3.04, eff. September 1, 2007.
Acts 2023, 88th Leg., R.S., Ch. 769 (H.B. 4611), Sec. 2.16, eff. April 1, 2025.

Source: Section 441.203 — Records Management Interagency Coordinating Council, https://statutes.­capitol.­texas.­gov/Docs/GV/htm/GV.­441.­htm#441.­203 (accessed Jun. 5, 2024).

441.001
Commission
441.002
Director and Librarian
441.003
Employees
441.004
Career Ladder
441.005
Standards of Conduct
441.006
General Powers and Duties
441.008
Transfer or Exchange of Books or Documents
441.009
State Plan for Library Services and Technology
441.010
Electronically Searchable Central Grant Database
441.0011
Training for Commission Members
441.013
Reports
441.014
Audit
441.015
Seal
441.016
Building
441.017
Cost Recovery for Records Storage Services
441.018
Complaints
441.019
Use of Technology
441.020
Negotiated Rulemaking and Alternative Dispute Resolution Policy
441.025
Definitions
441.026
Retention, Storage, and Destruction of Certain Court Documents
441.031
Definition
441.0065
Advisory Committees
441.071
Texas Public Library Endowment Fund
441.072
Investment and Management of Endowment Fund
441.073
Texas Public Library Fund
441.074
Donations, Appropriations, and Sales
441.075
Public Library Fund Grant Program
441.0085
Adopt-a-library Program
441.0091
Grant Program for Local Libraries
441.091
Definition
441.0092
Texas Reads Program Grants
441.094
Records Schedule and Implementation Plan
441.095
Disposition of Unscheduled Records
441.101
Definitions
441.102
Distribution of State Publications
441.103
State Agency Duties
441.104
Duties of Texas State Library
441.105
Exempt Publications
441.106
Payment for Printing of State Publications
441.111
Definitions
441.112
Print Access Aids in Public Libraries
441.113
Training and Information
441.114
Maintenance of Equipment
441.115
Relocation
441.116
Funding
441.121
Short Title
441.122
Definitions
441.123
Establishment of State Library System
441.124
Advisory Board
441.125
Plan of Service
441.126
Authority to Establish Systems
441.127
Membership in System
441.128
Operation and Management
441.129
Withdrawal from System
441.130
Advisory Council
441.131
Regional Library System
441.132
Major Resource Centers
441.135
Grants
441.136
Rules
441.137
Administration
441.138
Funding
441.151
Definitions
441.152
Duties and Responsibilities of the Director and Librarian
441.153
Regional Historical Resource Depositories
441.154
Regional Research Centers
441.155
Placement and Removal of Resources
441.156
Contracting Authority
441.157
Grant-in-aid Program
441.158
Local Government Records Retention Schedules
441.159
Prior Retention Periods in County Records Manual
441.160
Revisions to Records Retention Schedules
441.166
State Agency Rules
441.167
Assistance and Information
441.168
Microfilming and Storing Local Government Records
441.169
Duties of Local Governments
441.180
Definitions
441.181
State Archives Program
441.182
State Records Management Program
441.183
Records Management Programs in State Agencies
441.184
Records Management Officers
441.185
Record Retention Schedules
441.186
Archival State Records
441.187
Destruction of State Records
441.188
Microfilmed State Records
441.189
Electronic State Records
441.190
Protection, Maintenance, and Storage of State Records
441.191
Alienation of State Records Prohibited
441.192
Right of Recovery
441.193
Custody of State Records and Other Historical Resources of Commission
441.194
Records of Abolished State Agencies
441.195
Contracting Authority
441.196
Sale of Copies of State Archives
441.197
Sale of Duplicate or Unneeded Material
441.198
Agreement with Mexico
441.199
Rulemaking Authority
441.200
Audit
441.201
Records of Office of Governor
441.202
Archives of General Land Office
441.203
Records Management Interagency Coordinating Council
441.204
Records of Office of Lieutenant Governor
441.205
Online Access to Cultural Resources
441.221
Definition
441.222
Creation of Consortium
441.223
Findings
441.224
Membership
441.225
Administration
441.226
Advisory Board
441.227
Role and Scope of Consortium
441.228
Acceptance and Use of Gifts or Grants
441.229
Group Purchasing Agreements
441.230
Grants to Membership Institutions
441.241
Definitions
441.242
Texas Historical Records Advisory Board
441.243
Composition of the Board
441.244
Terms
441.245
Compensation
441.246
Vacancy
441.0945
Disposition of Scheduled Records
441.1035
State Publications Distributed in Physical Format
441.1271
Extending Membership of Systems to Certain Nonpublic Libraries
441.1381
Competitive Grants
441.1382
Additional Funding
441.1383
Grants to Aid Local Libraries
441.1815
State Archives Strategic Plan
441.1821
Legislative Records Management
441.1855
Retention of Contract and Related Documents by State Agencies
441.1935
Requirements for Requests for Information Held by State Archives Program
441.1965
Sale of Replicas from State Archives

Accessed:
Jun. 5, 2024

§ 441.203’s source at texas​.gov